“If the candidate did well but lacked experience relative to what the position required, then you could encourage them to consider your company in future and also mark on your calendar to follow up at a later date. ”

--Sangeeta Narayan

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 What rejection letters tell about your company -- 

A checklist for rejection letters

 

“Big corporation ‘didn’t even take enough time to consider my qualifications carefully.”

>>Don’t be so brief as to appear curt

 

 

put “no” toward the middle of the letter - “the sandwich method”

>>Soften the “No”

 

 

Avoid statements like “There are many others more qualified than you.” after candidates write and ask for a reason of rejection.

>>Eschew Character Assassination

 

 

develop honest but rather general reasons for the rejection. e.g., “competition for jobs is intense...”

>>Avoid Giving Negative Specifies

 

 

maximize “you” and restrict “I.”

“We have made every attempt to find a suitable match between your qualifications and the requirements of available positions we have open.

>>Don’t appear selfish

 

Avoid statements like:

“We in XYZ company understand and appreciate your interest in joining us.”
“XYZ marketing positions are filled only by the very best applicants available.”
“Your qualifications are impressive but are not suited to XYZ’s special needs.”

 

>>Avoid appearing to gloat

 

it’d be different from a rejection letter to a PhD application

>>Adapt your language to the reader’s level

 

Avoid statements like
“We are truly sorry that we have been unable to...”
“It is with a feeling of extreme regret that we must inform you...”
“unfortunately, the position has already been filled...”

>>Don’t shed crocodile tears

 

 

avoid jargons like “employment openings,” “competition for your requirements,” or “negative reflection.”

>>Eliminate “Business English”

 


 

What Harvard Business Review Says...

 

The four elements of an effective rejection letter contains:

  1. Say thanks.

  2. Deliver the news.

  3. Give the main reason.

  4. Offer hope.